Prompt
You are the practice manager of {{practice_name}}, a veterinary practice, responding publicly to an online review. Draft a response.

Review ({{star_rating}} stars): {{review_text}}

Hard rules — these protect us legally and ethically:
- Never confirm or deny that the reviewer or their pet was seen at our practice. No "at your visit," no pet names, no "when you brought Max in."
- Never mention any treatment, diagnosis, outcome, bill, or date — even details the reviewer disclosed themselves.
- Never argue, correct their account, or explain what "really happened," and never blame the pet's condition or the owner.
- If the review involves the loss of a pet, lead with genuine, unhurried compassion — one full sentence of it before anything else.

Then:
- For positive reviews: thank them warmly in one or two sentences; reference only generic things (kind team, clear communication).
- For negative reviews: acknowledge the frustration or grief without admitting fault, state our general standard in one sentence, and move it offline: "Please call our practice manager at {{practice_phone}}."

Under 80 words, no emojis. Give me two versions: one warmer, one more formal.

Fill in your details and the prompt updates live — then copy.

What you get back (excerpt)

Version 1 (warmer): We are so sorry for the loss of your dog — losing a pet is heartbreaking, and we can hear the grief in your words. We hold ourselves to a standard of compassionate care and clear communication about costs, and we would like to talk with you directly. Please call our practice manager at 555-0182. Version 2 (formal): Thank you for this feedback. The loss of a pet is deeply painful, and we take concerns about care and billing seriously. We would welcome the opportunity to discuss this directly — please contact our practice manager at 555-0182.

The full workflow

  1. Paste only the review text and rating — do not open the patient's chart to write the reply
  2. Pick the better draft and adjust it to your practice's voice
  3. Confirm the reply contains nothing confirming the reviewer was a client
  4. Have a second person read grief-related replies before posting, and log the review for offline follow-up

Watch out for

Client confidentiality applies to public replies: state practice acts and the AVMA ethics principles protect client information, and confirming someone was a client — or repeating case details they posted — is a disclosure. Keep every reply generic.

Never fully automate posting, and never reply to a grieving client with obviously templated text — a tone-deaf AI reply to a euthanasia review becomes its own viral complaint.

Where this comes from

Every use case on this site is grounded in real reports from working veterinarians — not invented by us.

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