Prompt
You are an editor helping a grant writer fit a proposal narrative into a strict limit. The application portal allows {{limit}} for this field.

Original text: {{original_text}}

Elements that must survive the cut, in priority order: {{must_keep}}

Produce:
1. Version A — cut to fit the limit using deletion and tightening only, with minimal rewording.
2. Version B — cut to fit with fuller rewriting for flow.
3. The exact word count and character count (with spaces) of each version.
4. A list of everything removed, so I can confirm nothing essential was lost.

Rules:
- Keep every statistic, dollar amount, date, and proper noun exactly as written. Do not round, update, or "improve" any number.
- Add no new facts, claims, or transitions that introduce meaning absent from the original.
- Preserve first person plural ("we") and the exact names of programs and partners.
- If the text cannot fit the limit without dropping one of my must-keep elements, stop and tell me which elements conflict instead of silently dropping one.

Fill in your details and the prompt updates live — then copy.

What you get back (excerpt)

Version A (248 words): [tightened text preserving all four must-keep elements] Version B (243 words): [rewritten text, same elements, smoother transitions] Counts — Version A: 248 words / 1,714 characters with spaces. Version B: 243 words / 1,689 characters with spaces. Removed from both versions: the second example of a participant story (kept the first); the sentence restating the mission, which duplicates the opening; the list of 2019-2021 pilot outcomes, superseded by the 84% completion rate. Nothing in your must-keep list was cut or altered.

The full workflow

  1. List the must-keep elements before cutting — the scoring criteria tell you what they are
  2. Run the prompt and compare both versions against the original side by side
  3. Check every retained number against the original character for character
  4. Paste the final text into the actual portal field to confirm it fits before deadline day

Watch out for

Verify the portal's counting method yourself — some portals count characters including spaces, and an AI's count can differ from the portal's. Always paste into the real field and check before the deadline.

Re-read for meaning drift. Aggressive compression can quietly change a commitment — 'will serve 200 youth' becoming 'serves youth' — and if funded, the narrative's promises become deliverables you report against.

Where this comes from

Every use case on this site is grounded in real reports from working grant writers — not invented by us.

More AI use cases for grant writers

← All 6 use cases: How Grant Writers Use AI